Executive Assistant (Full-time; New Haven, CT)

September 22, 2022

Columbus House, Inc.

Job Posting: Full Time, Non-Exempt, Non-Essential

Executive Assistant Position                                                        located in New Haven CT

VEVRAA Federal Contractor: Priority Referrals of Protected Veterans Requested


Under the direction of the Chief Executive Officer, the Executive Assistant provides the Chief Executive Officer, the Senior Management Team, and the Board of Directors with professional confidential administrative support.


Duties and Responsibilities

Bachelor’s Degree. Minimum of 6 years of office management and/or administrative support experience working for senior level management. Outstanding skills in the utilization of Microsoft Office programs, including Teams and SharePoint; experience with virtual scheduling and calendar sharing required. Excellent interpersonal, written, and verbal communication skills, as well as good judgment and a strong sense of confidentiality. Able to clearly articulate the Columbus House mission and comfortable maintaining relationships with staff, managers, directors, board members and all other Columbus House stakeholders. Excellent organizational and time management skills. Self-starter with a deadline-oriented mindset. Capable of managing multiple assignments and priorities. Outstanding collaborative skills and the ability to work independently.


Qualifications, Knowledge, Skills and Abilities

Assists the Chief Executive Officer in all areas of scheduling, filing, correspondence, meeting planning & preparation as well as any other tasks assigned by the CEO. Drafts correspondence and assembles confidential and sensitive information. Reviews CEO inboxes for time sensitive communications and works with grants management team to ensure timely execution and reporting on grants. Schedules and attends monthly board meetings; schedules board committee meetings; composes, transcribes, and disseminates board minutes; assists in coordinating board-related correspondence; maintains board records; assembles board packets for new board members. Manages and keep tracks of committees and group membership, attendance, participation, and renewals. Supports Columbus House committees by scheduling meetings, helping develop agendas, attending meetings to take, disseminate and file meeting minutes and handouts. Performs computer-related tasks including data entry, formatting reports, grants, contracts and legal documents, file organization management. Assists in assembling grant applications and reports to federal, state, and local funders. Purchases agency office supplies and stationery while adhering to departmental budgets. Maintains supply room and manages of office machines (fax, copier, postage, etc.), including petty cash handling. Picks up, sorts, and distributes agency mail daily; purchases postage for meters as needed; sends and receives certified mail and packages for agency staff. Some evening and weekend work is required. Other related duties as assigned.


Supervised by: Chief Executive Officer
Schedule: Monday- Friday 9:00 am to 5:00 pm with flexibility to work outside of standard hours as needed.


How to apply (choose only one; indicate where you saw posting):

*Email your resume and a cover letter to hr@columbushouse.org

*Send your resume and a cover letter to Human Resources Generalist, Columbus House Inc., P.O. Box 7093, New Haven CT 06519

*Fax your resume and a cover letter to 203-773-1430

*Apply via our site


Equal Opportunity Employer: Minorities/Females/Protected Veterans/ Individuals with Disabilities/Sexual Orientation/Gender Identity

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